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Wedding Collection Form

Your Information

Wedding Information

Legal Stuff

Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.

Confirmation: A signed, “Contract for Wedding Photography” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.

Pre-Wedding Consultation: This normally happens at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics, and timings where needed. If required the Clients are welcome to pop in for an additional chat closer to the time of the wedding (about 2 weeks) to iron out the remaining details. In any case, we will contact you by phone a few days before the wedding to ensure that there have been no last-minute changes.

Cooperation: The Clients and Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (usually someone in the wedding party) who will point out key individuals to be photographed. The Photographer may also require the assistance of someone in the wedding party or coordinator in organizing family groups. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches, etc. Please note that not all guests at weddings like having their photo taken. In such cases, the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: Our shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humor and enjoyed by all concerned. Both the Clients and the Photographers, therefore, agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.

Paparazzi Wedding Guests: All your guests will have digital cameras and all your guests will want to photograph the Clients. In the spirit of cheerful cooperation, the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work.

House Rules: Note the Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example, some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances, the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.

Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Client permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Model Release: The Clients grant the Photographer and its legal representatives, heirs, and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising, and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability: If a photographer is too ill or becomes injured and cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer. Under normal circumstances, a second photographer from the Photographer is there for the day anyway and this photographer will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Booking Fee/Deposit:
I understand that booking requires 50% of the wedding collection agreed upon. It is non-refundable if the wedding is canceled. Weather is the only reason for the session to be canceled. If canceled due to weather, the session fee will be returned ONLY IF photographer cannot reschedule on another desired date and time.

Additional Fees: You are responsible for covering additional fees and costs and costs related to location choice (admission fees, parking, etc.) Travel over 60 miles requires a $60 travel fee.

Rescheduling: Requests for rescheduling are granted only at the photographer’s discretion. If someone becomes ill, please contact the photographer as soon as possible to reschedule. The photographer maintains the right to reschedule if needed due to inclement weather, illness, emergency, etc. After a second request to reschedule or if the session is not held within 60 days of the original wedding date, the deposit fee is forfeited and an additional $200 is required to keep the photographer booked.

Creative privilege: There are times when an image needs a certain crop or particular treatment. The photographer will do her best to match your tastes, but she needs to have the freedom to decide how to make an image look its absolute best.

Returned Checks: Checks returned by the bank for any reason will be charged a $25 service charge.

I have read and understood the session package I am receiving from Beyond Gray Photography and the service she is providing on my wedding day and for any session before then (Engagements or Bridals).

I understand if I choose to print my pictures somewhere else, other than the lab provided by Beyond Gray Photography, the quality and print crop may not be the same as what you see on your computer